Foundation:Meetings/2023/08

Gentoo Trustees Monthly Meeting Agenda AGM

Time and Venue

2023/Aug/27 19:00 UTC on irc.freenode.net #gentoo-trustees

Agenda

Roll Call

• Present: Alec Warner (Antarus) , Ulrich Müller (Ulm) , Robin Johnson (Robbat2) , David Seifert (Soap)
• Late: Matthew Thode (Prometheanfire)
• Absent: Jory A. Pratt (Anarchy)

Who is logging the meeting?

Ulrich Müller (Ulm)

Old Business

Trustees

1. President's Letter: [1]
2. Treasurer's Letter: Foundation:Gentoo_Foundation_Finances_FY2023
3. Appointment of Officers & vacant seat

Votes

1. Vote to accept 2023 President's letter: passed
2. Vote to accept 2023 Treasurer letter: passed
3. Officers, open trustee seat
   1. President: Robin Johnson (Robbat2)
   2. Treasurer: Robin Johnson (Robbat2)
   3. Secretary: Matthew Thode (Prometheanfire) (US citizen required for at least one role of President/Secretary, to file paperwork)
   4. Open seat: offered to Andreas K. Hüttel (Dilfridge) (pending employer approval)

Bugs

Open Bugs were NOT reviewed during the AGM.

• Open Trustee Bugs
• Please review all of the Trustee bugs prior to the meeting. Email the trustees if a bug needs to be addressed for this meeting and it will be added to the agenda.

Activity Tracker

Foundation:Activity_Tracker

1. All up to date as of the close of the meeting
2. Next upcoming:
   1. Tax Filing (due 2023/Nov/15)
   2. Annual Report Filing (due 2023/Nov/15)

Action Items

1. Annual Report Filing (due 2023/Nov/15) Matthew Thode (Prometheanfire)
2. Notify members being removed due to not voting Robin Johnson (Robbat2)

New Business

1. Pruning membership post-election:
   1. Vote: 1 aye, 3 aye-unless-objected, 2 absent
2. Meeting schedule: at least every 2 months, on IRC
   1. Vote: 5 aye, 1 absent
3. Discussion of Carbon60 hardware/hosting

Cleanup

Responsibilities

1. Who will post the log? Minutes? ( Ulrich Müller (Ulm) )
2. Who will update the motions page? ( Robin Johnson (Robbat2) )
3. Who will send emails? (... )
4. Who will update agenda? ( Ulrich Müller (Ulm) )
5. Who will update channel topic? (... )

Meeting Conduct

The channel will be open (not moderated) during the meeting unless there is so much chatter it becomes impossible to make progress.

Attendees can help by keeping questions to the end of an agenda item or the end of the meeting - your point may be covered during the discussion anyway.

Do not expect to bring up items in Any Other Business and get an instant response. Calm considered well reasoned emails to trustees or opening a bug are the best ways to bring up new ideas.

Gentoo Foundation

Foundation:Main_Page

About The Foundation

Record Keeping

The meeting irc logs will be recorded.

The meeting motions will be logged.

Members List

Foundation:Member_List